Curated list of the top free (or freemium) expense reporting tools that let you design custom approval processes, capture receipts, and integrate with accounting systems.
Get targeted exposure with custom position pinning and highlighted placement.
Free plan for up to 3 users; offers automated receipt capture, policy enforcement, and configurable multi‑level approval workflows.
Free for individuals; includes SmartScan receipt OCR, policy rules, and customizable approval routing for small teams.
Fully free accounting suite with expense tracking; lets you set up simple approval steps via custom tags and manual review.
Open‑source ERP module; supports expense submission, receipt upload, and configurable approval hierarchies.
Free, open‑source ERP; includes an Expense Claim doctype with role‑based approval flows and email notifications.
Open‑source suite; expense module lets users submit claims and managers define custom approval chains.
Self‑hosted, open‑source personal finance manager; supports expense entry, receipt attachment, and admin‑defined approval steps.
Free tier for up to 5 users; offers receipt capture, policy rules, and drag‑and‑drop approval workflow builder.
Free low‑code platform; deploy the pre‑built expense app with customizable approval workflow logic.
Free CRM & collaboration suite; includes expense tracking with multi‑level approval rules and automated notifications.
Free plan for freelancers; simple expense entry with optional manager approval via custom tags.
Free for businesses with annual revenue < $50K; expense entry, receipt upload, and rule‑based approval routing.
30‑day free trial; expense claims can be routed through custom approval steps using Xero’s workflow settings.
Free 30‑day trial; expense capture with configurable approval hierarchies for trial users.
Free tier integration platform; connect Google Forms expense submissions to Zoho Expense with custom approval logic.
DIY solution; free Google Forms for expense entry and Apps Script to build multi‑level approval email workflow.
Create automated expense approval flows using Power Automate templates; integrates with SharePoint lists or Excel.
Free invoicing tool that also tracks expenses; includes simple approval routing via custom status fields.
Free time‑tracking tool with expense module; allows managers to set up approval steps for submitted expenses.
Primarily a time tracker, but can be extended with plugins to capture expenses and define approval workflows.
Free collaboration hub; includes expense request forms with customizable approval routing via built‑in automations.
HR suite with expense claim module; supports multi‑level approvals, policy checks, and email alerts.
Free tier for early‑stage startups; expense capture, receipt OCR, and rule‑based approval pipelines.
Self‑hosted Laravel app; lets employees submit expenses and managers configure approval chains via admin UI.
Free personal expense manager; offers receipt auto‑capture and a simple one‑level approval for shared expenses.
Project management tool with expense tracking module; custom approval workflows can be built using task statuses.
Free time‑tracking platform that includes expense logging; managers can set up approval steps via Jibble’s workflow settings.
30‑day free trial; expense entry with configurable approval routes for trial users.
Free invoicing & expense tool; supports expense submission and custom approval via status changes and email notifications.
Free community‑shared template; provides a ready‑made expense form with drag‑and‑drop approval workflow builder.
Open‑source project management; expense work packages can be created and approved through custom workflow states.
Free spreadsheet tool; combine with Zoho Flow to build a lightweight expense approval system using sheet rows as requests.
Open‑source database; community templates exist for expense tracking with VBA‑style approval macros.
No‑code cloud database; use the expense management app template with built‑in multi‑level approval workflow.
Help‑desk platform that can be repurposed for expense tickets; custom ticket statuses act as approval steps.